Academy – Kiwanis Europe

Travel during the coronavirus pandemic – being fully vaccinated is required


What are the restrictions? What do you need to be able to travel safely between European countries or from a third country to Europe?

You’ll find all the necessary and most recent information on the official website of the European Union.

Safe travel between European countries: the commission has launched initiatives to help you travel safely accross Europe.

The EU Digital COVID Certificate will facilitate safe free movement of citizens in the EU during the COVID-19 pandemic.


It is advisable to consult the governmental website of your country of origin for the latest updates on measures that may be adapted when you re-enter your country.


Re-open EU provides information on the various measures in place, including on quarantine and testing requirements when you travel within Europe. The information is updated frequently and available in 24 languages. 

Keep in mind that you need to be fully vaccinated to travel to Belgium.


Another interesting link: European Centre for Disease Prevention and Control

The site is up to date and here you can also find the map of Europe with the Covid color code for each country.


People traveling by plain, arriving in Brussels national airport will also need to fill in a Public Health Passenger Locator Form (PLF). You will need to fill in the PLF in the 48 hours before your arrival in Belgium. The PLF is mandatory!

This is the link to fill in the PLF online:


Kiwanis event 19-21 November 2021 in Ghent

This is a Covid-safe event. Everyone needs to be fully vaccinated.

Practical information

Meeting schedule 


Saturday 20 November


This meeting is taking place in Novotel Gent Centrum 

Meeting room Minne + Bosch


Full day Membership coordinator training (MC’s & governors)


09:00 – 11:00 | session 1

11:00 – 11:30 (coffee break)

11:30 – 13:00 | session 2


Lunch break in the hotel restaurant, from 13:00 – 14:00


14:00 – 15:30 | session 3

15:30 – 16:00 (coffee break)

16:00 – 17:30 | session 4

Translation during the meeting


The participants who asked for translation will need to bring their laptop & headset.

(no tablet or smartphone!)



Except for a few participants, everyone arrives on Friday 19 November and departs on Sunday 21 November.


Arriving by car?

The hotel has its own parking garage. A parking space has been reserved for those arriving by car. The cost of the parking is covered by Kiwanis Europe, so you don’t need to pay for your parking when checking out of the hotel.

The entrance to the hotel parking garage is located at: Hoogpoort 52, 9000 Gent


Traveling by airplane?

Shuttles are not arranged from Brussels airport to the hotel in Ghent.

Traveling from Brussels airport to Ghent is easy. You will find the train station directly below the departure and arrival halls of the airport. With the escalator or the elevator you can be on the platform in no time. You take the train at Brussels airport to Gent-Sint-Pieters. To plan your travel and purchase your ticket on line click here. (The site is available in multiple languages).

Take a taxi from Gent-Sint-Pieters to Novotel Gent Centrum.

Some of you may share a taxi in Ghent.  Have a look at the travel schedule.

We would strongly suggest to take a train in Gent-Sint-Pieters for your return that will arrive in Brussels airport about 2 hours before your flight departure. Take this into consideration to order your taxi upon your return to The trainstation of Gent-Sint-Pieters.


Traveling by train?

Please take a taxi for your travel between the trainstation and the hotel.


Hotel accommodation


You are all accommodated in

Novotel Gent Centrum

The rooms have been booked according to your registration/request.

Novotel Centrum Gent, Hoogpoort 52, 9000 Gent



An overview of all organised lunches & dinners


Friday 19 November

Dinner in the center of Ghent

  • for the Governors  & partners at 19:30 in restaurant ‘La Cave’
  • for the Membership Coordinators & guests at 19:30 in restaurant ‘t Vosken’

First we gather in the hotel lobby at 18:50 for a short walk in the city center.



Saturday 20 November

Organised lunch for the governors & the Membership coordinators & guests in the hotel at 13:00


Dinner in the center of Ghent at 20:30 in restaurant ‘Amadeus’

Everyone is invited for this dinner.


We gather in the hotel lobby at 20:15


la cave 2
't vosken
Amadeus resto Ghent

Restaurant ‘La Cave’, Emile Braunplein 15, 9000 Gent

Reastaurant ‘t Vosken’, Sint-Baafsplein 19, 9000 Gent

Restaurant Amadeus Goudenleeuwplein 7, 9000 Gent

Sunday 21 November


Breakfast , check-out and safe travel home

Travel expenses


For reimbursement of your travel or other expenses related to this event, you can download the KE expence sheet here.

You can send your completed expense sheet with proof of payment attached directly to Mr. Jan Boen(mail at: jboen(at) for reimbursement.